Tool Management System

System Dashboard

0

Total Tools

0

Available

0

Issued

0

Calibration Due

Recent Notifications

Request Tool

Requester Name *

Branch *

Tool Category *

Available Tools *

Expected Return Date *

Purpose

Pending Approvals

Request ID	Requester	Branch	Tool	Category	Return Date	Actions

Currently Issued Tools

Tool ID	Tool Name	Issued To	Branch	Issue Date	Expected Return	Status	Actions

Return Tool

Select Tool to Return *

Calibration Management

Tools Pending Calibration

Tool ID	Tool Name	Category	Branch	Last Calibration	Actions

Perform Calibration

Select Tool *

Technician Name *

Calibration Date *

Next Calibration Due *

Calibration Result *

Calibration Notes

Tool Inventory

Tool ID	Name	Category	Branch	Status	Last Calibration	Next Calibration	Actions

Reports & Analytics

Report Type

Branch Filter (Optional)

📚 How to Use Tool Management System

🎯 Overview

This Tool Management System helps you manage tool inventory, issue/return workflows, calibration tracking, and generate detailed reports. All data is stored locally in your browser for offline access.

🏠 Dashboard

The dashboard provides an overview of your tool management system:

Total Tools: Complete inventory count
Available Tools: Tools ready for issue
Issued Tools: Currently in use
Calibration Due: Tools needing calibration within 30 days

Data Management:

🔄 Reset to Sample Data: Load pre-configured sample data
🗑️ Clear All Data: Delete everything (use with caution)
📥 Export Data: Download backup as JSON file
📤 Import Data: Restore from previously exported JSON

📝 Tool Request Workflow

Step 1: Submit Request Go to "Tool Request" tab → Fill requester name → Select branch and category → Choose available tool → Set return date → Submit

Step 2: Approval Manager goes to "Approvals" tab → Review pending requests → Click "✓ Approve" or "✕ Reject"

Step 3: Tool Issued Upon approval, tool status changes to "Issued" → Appears in "Issued Tools" tab → Notification generated

🔄 Tool Return Workflow

Step 1: Select Tool Go to "Return Tool" tab → Select tool from dropdown → Tool details will appear

Step 2: Condition Check Complete all checklist items → Add any notes about tool condition → Specify if calibration needed

Step 3: Complete Return Click "Complete Return" → Tool becomes available (or goes to calibration queue if selected)

🎯 Calibration Management

Automatic Queue: Tools are automatically added to calibration queue when:

Next calibration date is in the past
User selects "Requires Calibration" during tool return
New tool is added with past calibration date

Calibration Process:

Step 1: Start Calibration Go to "Calibration" tab → View pending tools → Click "▶ Start" or select from dropdown

Step 2: Perform & Record Enter technician name → Set calibration date → Set next due date → Select Pass/Fail → Add notes

Step 3: Update Status Pass: Tool becomes "Available" → Fail: Tool marked "Maintenance" → Removed from queue

📦 Inventory Management

Add New Tool:

Click "➕ Add New Tool" → Fill tool details → Set calibration dates
If next calibration is overdue, tool automatically goes to calibration queue

Edit Tool:

Click "✏ Edit" on any tool → Update details → System validates calibration dates
Status changes trigger automatic queue management

Delete Tool:

Click "🗑 Delete" → Confirm → Tool removed from all records

📊 Reports & Analytics

Generate comprehensive reports with detailed information:

Tool Usage Report: Usage history, last user, purpose
Calibration History: All calibration details, technician notes
Branch-wise Summary: Statistics per location
Issued Tools: Currently issued with days remaining
Return History: All returns with overdue tracking
Complete System Report: Full overview of all tools

Export to CSV: Click "📑 Export to CSV" after generating report → Opens in Excel/Google Sheets

💾 Data Persistence

All data is stored in your browser's local storage:

✅ Data persists after page refresh
✅ Works completely offline
✅ No server or database required
⚠️ Clearing browser data will delete all records
💡 Regular backups recommended (use Export feature)

🔍 Tips & Best Practices

📅 Set return dates realistically to avoid overdue tools
📝 Always fill the "Purpose" field for better tracking
✅ Complete all checklist items during return
📊 Generate monthly reports for management review
💾 Export data weekly as backup
🎯 Review calibration queue regularly
📱 System works on mobile devices too

🆘 Troubleshooting

Tool not showing in dropdown? Check if branch and category are selected, and tool status is "Available"
Data disappeared? Browser data may have been cleared. Import from backup JSON file
Report not generating? Ensure you have data in the system. Try "Reset to Sample Data"
CSV export not working? Generate report first, then click export

👨‍💻 Developer Credit

Developed by

Sagar Hodar

hodarsagar@gmail.com

🔧 Tool Management System